Certified true copies - Notary template

[acerbico423]

Hi all,

I am sponsoring my mother and I will be submitting photocopies of my certificate of birth and her and my passport.
She is currently based in India.
As per the guide 5772 (Certified true copies), the photocopies need to be notarized.

so can you:

1. give me a template for the same which you will be using?
2. tell me if we can have one notary document for multiple photocopies or individual notary for individual photocopies?
3. As I will be notarising some documents in India and some in Canada, who should I reach out to in both countries?
   
   

 

[k.h.p.]

Hi all,

I am sponsoring my mother and I will be submitting photocopies of my certificate of birth and her and my passport.
She is currently based in India.
As per the guide 5772 (Certified true copies), the photocopies need to be notarized.

so can you:

1. give me a template for the same which you will be using?
2. tell me if we can have one notary document for multiple photocopies or individual notary for individual photocopies?
3. As I will be notarising some documents in India and some in Canada, who should I reach out to in both countries?
   
   

I will be notarising it in India.

There is no template we can give you. A notary makes the photocopies and then stamps them as true copies.

If you are notarizing the documents in India, you must have all the documents originals with you.

 

[acerbico423]

There is no template we can give you. A notary makes the photocopies and then stamps them as true copies.

If you are notarizing the documents in India, you must have all the documents originals with you.

your reply makes sense honestly but they have explicitly asked here to print the below information in the photocopy. I am not sure how that's even possible

Certified true copies
To have a photocopy of a document certified, an authorized person must (as described below) compare the original document to the photocopy and must print the following on the photocopy:

• “I certify that this is a true copy of the original document”,
• the name of the original document,
• the date of the certification,
• their name,
• their official position or title, and
• their signature.

 

[k.h.p.]

Well, there's your template, I guess. A notary will know how to make ceritied true copies. Like using a legal size sheet of paper for letter sized pages.

 

[nayr69sg]

your reply makes sense honestly but they have explicitly asked here to print the below information in the photocopy. I am not sure how that's even possible

Certified true copies
To have a photocopy of a document certified, an authorized person must (as described below) compare the original document to the photocopy and must print the following on the photocopy:

• “I certify that this is a true copy of the original document”,
• the name of the original document,
• the date of the certification,
• their name,
• their official position or title, and
• their signature.

When you notarize you have to write the above.

You can literally do it yourself too.

 

[acerbico423]

When you notarize you have to write the above.

You can literally do it yourself too.

come on, it literally says that you or other people in your family cannot notarize

Who can certify copies?
Only authorized people

Important information: Certifying of copies must not be done by the applicants themselves nor by an applicant’s parent, guardian, sibling, spouse, common-law partner, conjugal partner, grandparent, child, aunt, uncle, niece, nephew or first cousin.

Persons authorized to certify copies include the following:

In Canada:

• a notary public
• a commissioner of oaths
• a commissioner of taking affidavits

Authority to certify varies by province and territory. Check with your local provincial or territorial authorities to learn who has the authority to certify.

Outside Canada:

• a notary public

 

[nayr69sg]

come on, it literally says that you or other people in your family cannot notarize

Who can certify copies?
Only authorized people

Important information: Certifying of copies must not be done by the applicants themselves nor by an applicant’s parent, guardian, sibling, spouse, common-law partner, conjugal partner, grandparent, child, aunt, uncle, niece, nephew or first cousin.

Persons authorized to certify copies include the following:

In Canada:

• a notary public
• a commissioner of oaths
• a commissioner of taking affidavits

Authority to certify varies by province and territory. Check with your local provincial or territorial authorities to learn who has the authority to certify.

Outside Canada:

• a notary public

Precisely. Which is why the notary public who does it will know what to write and state.

You shouldn't have to provide a template for them if the notary is real and not a fraud.

Otherwise you might as well just do it yourself.